What is the biggest compliance risk for device manufacturers?

Mixing license models, such as using OEM keys outside the device they belong to or shipping gray-market keys that Microsoft later blocks.

What records should I keep for a Microsoft license review?

Device inventory mapped to license type, invoice or order number, activation status, and agreement references for volume licensing.

Do I need a Microsoft Customer Agreement as a reseller?

Microsoft partner requirements for indirect resellers include customer agreement signing. Confirm the current requirement with your partner program documentation.

How often should I audit my license records?

At least quarterly, and every time hardware is added, retired, or redeployed.

2026 Microsoft Licensing Compliance: 5 Things to Know